• The Snack Bar will be open during the Swim Season, with a general schedule of Monday-Sunday, 11:00 am to 7:45 pm. Snack Bar’s hours of operation are subject to change at the sole discretion of Club Management.
• Emergency Closure: Club Management may close the Club facilities in an emergency situation, whether the emergency is caused by breakdown of equipment, or by other causes outside of the control of Club Management. There will be no refund of prepaid dues or fees paid to Members in the instance of an emergency closure that lasts less than thirty (30) days. On the 31st day after an emergency closure where the Club facilities are unable to reopen, a prorated Membership Fee will be refunded in the amount of 75% of the daily rate for the duration of the closure.

• The Club anticipates operating under the posted hours of operation during the Swim Season, except in cases of an emergency closure or inclement weather, as determined at the sole discretion of Club Management. Club Management uses the app WeatherBug from the Club’s physical location to assist them in making weather-related decisions, however, the Club reserve the right to utilize other apps as necessary.  As a general guideline, Club operations will be affected by the following inclement weather scenarios:
  • Thunder/Lightning: The Club policy regarding pool closure due to thunder and lightning is based on the recommendation of the National Lightning Safety Institute. At the first sound of thunder, the pool will be cleared of swimmers for at least thirty (30) minutes. At the first sight of lightning, the pool and pool deck will be cleared of all members and guests for at least thirty (30) minutes. The pool and pool deck will reopen when thirty minutes have passed without any sighting of lightning or sound of thunder.
  • Rain: In the absence of thunder or lightning the pool may also be cleared if rainfall becomes so intense that the bottom of the pool is not clearly visible. The pool will reopen upon rain subsiding and the bottom of the pool becoming clearly visible.
  • Temperature: In the case that the weather forecast for the high temperature does not reach or exceed 65˚ consistently without precipitation, Club Management reserves the right to close or remain closed for the rest of the day and re-open, the weather permitting, the following day.

• In the event of inclement weather,  we will now only close for the evening if we are unable to reopen by 7:15pm. Any fees paid for gate entry will remain in place and not be reimbursed. This is a new policy as of August 10, 2022.
• It is recommended to follow the Club Facebook Page to stay up to date on any inclement weather, or other changes to hours of operation: www.facebook.com/oldtrailswimclub/. Members may also call the Club at (434) 823-1670 prior to visiting to confirm our operating status.
• Summer weather is inherently capricious. Club Management will strive to provide operation updates in as timely a manner as possible, but Members are asked to allow for an appropriate time to assess the conditions of Club facilities, re-open, and provide social media updates following a storm’s conclusion.
• Club Management reserves the right to make changes to the hours of operations, inclement weather policies, and access to the Club facilities in inclement weather situations at their sole discretion.
• In the case of high winds or inclement weather, members may be asked to lower or close their umbrellas until the storm has passed.

• Two (2) certified lifeguards will be on duty from open to close during all Swim Season hours of operation. Lifeguards shall have the authority to discipline swimmers and any and all other persons within the Club facilities within their best judgment and sole discretion consistent with the published pool rules and minimum safety standards.
• Members are responsible for the conduct and safety of their children when utilizing the Club facilities. Unless with express permission by Club Management, or when participating in a supervised Club sponsored event, children under thirteen (13) years of age are not allowed at the Club facilities unless accompanied and supervised by an adult age eighteen (18) or older.
• Wading/Baby Pool: The supervision and safeguarding of users of the wading pool area shall be the sole responsibility of the parents or guardians of the children using the wading pool. The lifeguards and Club Management shall not be responsible for any injury or loss related to the supervision of the wading pool area. The wading pool is intended for children under five (5) years of age or individuals who truly need it, so we ask that if you or your children are able to use the main pool safely please do, to allow space for the children and individuals that need the wading pool accommodations.

CHILDCARE PROVIDERS POLICIES

• A Member may purchase and register a childcare provider with a payment of $50 per person charge that will remove the maximum number of visits restriction for the registered caregiver as long as they are with the sponsoring member’s family.
• The following expectations and restrictions for Childcare providers will be in place and enforced:
  • Childcare Providers will be charged the same associated gate fees (if any) as those on the membership they are registered under.
  • The Childcare Provider will be allowed access to the Club facilities while caring for the member’s children.
  • The Childcare Provider MUST be registered with Club Management and does NOT have personal privileges to use the Club facilities at any other time when not accompanied by a person on of the sponsoring membership unless they apply for their own Club membership.
  • Childcare Providers shall abide by all Rules of the Club as they may be amended from time to time.

• The Club will offer for sale a selection of food and beverage offerings from the Snack Bar during the posted hours of operation. Outside food and beverage are permitted to be brought and consumed at the Club facilities.
• Glass objects (of any type), drinking glasses, and sharp objects are not permitted anywhere on the Club’s property.
• Per Virginia ABC laws, ALL alcoholic beverages must be purchased through the Club if offered for sale. No outside alcoholic beverages may be brought or consumed on Club premises. This policy will be enforced and failure to abide by the policy may result in suspension or termination of membership privileges.

• The Club shall not be responsible for any loss of or damage to any personal property brought to the Club facilities. Any such personal property which may have been left in or on the Club facilities for six months or more without payment or notice may be offered for public or private sale, or may be otherwise disposed of, and the proceeds, if any, may be retained by the Club.
• Any property or furniture belonging to the Club shall not be removed from the area in which it is placed, or from the Club’s premises, without proper written authorization. Each Member of the Club shall be liable for any property damage and/or personal injury at the Club caused by the Member, any guest or any family member.
• Any Member, family member, guest or other person who, in any manner, makes use of or accepts the use of any apparatus, appliance, facility, privilege or service whatsoever owned, leased or operated by the Club, including but not limited to the use of Club facilities, or who engages in any contest, fame, function, exercise, competition or other activity operated, organized, arranged or sponsored by the Club, either on or off the Club’s premises, shall do so at his or her own risk. The Member and his or her family members and guests shall hold Old Trail Swim Club, LLC, its affiliates, and their respective shareholders, partners, directors, officers, members, employees, representatives, agents, and the members of the Club’s committees (collectively the “Indemnified Parties”) harmless from any and all loss, cost, claim, injury, damage or liability sustained or incurred by the individual, resulting there from and/or from any act of omission of any of the Indemnified Parties. Any Member shall have, owe, and perform the same obligation to the Club and its Directors, officers, employees, representatives and agents hereunder in respect to any such loss, cost, claim, injury, damage or liability sustained or incurred by any guest or family member of the Member.
• Should any party bound by these Rules bring suit against any of the Indemnified Parties in connection with any event operated, organized, arranged or sponsored by the Club or on any other claim or matter in connection with membership in the Club, and fail to obtain judgment therein against any one or more of them, said party shall be liable to the prevailing Indemnified Parties for all costs and expenses incurred by them in the defense of such suit, including court costs and attorney’s fees and expenses through all appellate proceedings.

• All members, their families, and guests consent and authorize Old Trail Club (and their respective owners, directors, partners, officers, operators, employees and other agents) to copyright, use and publish any images in any format taken while utilizing club facilities or attending club events. Members understand these images may be used for a variety of purposes and may appear on the Club website, newsletter, for promotional materials or any other media now known or to be developed.
• Members also understand that Old Trail Club or any entity authorized by Old Trail Club will use the images exclusively for Club-related purposes and not for any other commercial gain. Because anyone can download an image from the Internet or make copies from printed materials, Members also agree that Old Trail Club is not responsible for unauthorized use of the images, and are aware that they are not entitled to any compensation and that the images may appear with/without their name.

• All members are obligated to keep a valid approved credit card on file with the Club at all times and are responsible for any amounts that are not paid by the credit card company. If at any time the member’s fees and/or other charges are 30 days past due, the membership privileges will be suspended until the account is paid in full.
• Cash payments will not be accepted at the entry gate or snack bar.
• Once a credit card is securely added to a member’s customer account, and the member will have the option to make charges to their account at both the entry gate and snack bar, without having to present their credit card for payment. Member account charges are reconciled weekly, with the credit card on file will be automatically charged.
• Statements will be created and sent only once a month; however, a member can log on to their account on the Club’s website and view any charges on their account and update their payment method from there

• Membership privileges and dues, fees, and charges obligations begin from the date of agreement.
• All offerings, prices and dues are subject to change without prior notice.
• All members are obligated to keep a valid approved credit card on file with the Club at all times and are responsible for any amounts that are not paid by the credit card company. If at any time the member’s fees and/or other charges are 30 days past due, the membership privileges will be suspended until the account is paid in full.
• If the member’s account is delinquent, the Club may at its option take whatever action it deems necessary to effect collection, including without limitation, suspension or termination of a cardholder’s swimming privileges. If the Club commences any legal action to collect any amount owed by the member or to enforce any other liability of the member to the Club, and if judgment is obtained by the Club, the member shall also be liable for all costs and expenses of such legal action and reasonable attorneys' fees, including any fees required in connection with appellate proceedings.

• Members are responsible for their own conduct and for the conduct of their family members and guests. Any Member whose conduct or whose family’s or guest’s conduct shall be deemed by the Club to be likely to endanger the welfare, safety, harmony or good reputation of the Club or is otherwise improper, may be reprimanded, suspended, or expelled from the Club and have all privileges associated with the membership suspended or terminated by the Club. The Club shall be the sole judge of what constitutes improper conduct, but improper conduct will include, but is not limited to:
  • Failing to pay any amount owed to the Club in a proper and timely manner
  • Exhibiting unsatisfactory behavior, conduct or appearance
  • Treating the personnel/employees of the Club in an unreasonable, inappropriate, or abusive manner
  • Failing to abide by the Rules as set forth herein and as established by the Club from time to time for use of the Club facilities;
  • Acting in a manner incompatible with the standard of conduct of the existing membership or which would likely injure the reputation of the Club
  • Failing to refrain from any other conduct determined from time to time by the Club as grounds for suspension or termination of membership.
  • Intentionally destroying, damaging or removing Club property
• Any Member deemed guilty of improper conduct shall be notified by the Club and be given an opportunity to meet with Club Management to discuss the offense and discipline. Notwithstanding the foregoing, the Club Management may, without notice and without a meeting, immediately suspend some or all privileges associated with a membership, if in the sole discretion of Club Management, the Member’s continued presence at the Club presents a safety or liability risk.