RULES & REGULATIONS

 

Old Trail Swim Club (the “Club”) is a privately held entity and not affiliated with any community association or other such non-profit enterprise. These Rules and Regulations (the “Rules”) are established by the Club to protect the Club facilities and to promote the health, safety, welfare and enjoyment of the members, their families and guests and all other persons using the Club facilities. The Club is committed to providing all members and their guests with an enjoyable club experience. To uphold these standards, members and guests are expected to act in a manner consistent with good taste. The Club may amend these Rules from time to time.

Click here for the 2021 Season Guidelines regarding temporary changes to our Rules & Regulations


GENERAL CLUB RULES

  • Members are afforded a non-exclusive revocable license to use the Club facilities with benefits in accordance with their classification of membership. Members are not entitled to any equity or assets of the Club, ownership rights, voting rights, or any other form of ownership or control of the Club or its owners.
  • Members, their families and their guests shall abide by all Rules of the Club as they may be amended from time to time.
  • The Club facilities shall be open during the days and hours as may be established by the Club. Areas of the Club facilities may also be closed for scheduled maintenance and repairs. Use of the Club facilities may be restricted or reserved from time to time by the Club. Swimming is permitted only during posted hours of operation and use of the pool facilities at any time is at the swimmer’s own risk.
  • The personnel of the Club will have full authority to enforce these Rules and any infractions will be reported to Club Management.
  • In no event shall the Club discriminate against any individual because of the individual’s race, color, religion, sex, national origin, age, handicap, or marital status.
  • Self-parking is permitted in areas identified as such. No parking will be allowed on grassed or landscaped areas, unless permitted by Club Management during designated events. “No Parking” signs must be observed. Vehicles parked in violation of “No Parking” signs may be towed at the owner’s expense.
  • Smoking is not permitted in/on the pool deck area, in the restrooms, or within 50 feet of the fenced pool area.
  • Pets are not permitted within the fenced area of the Club.
  • No fireworks are permitted anywhere on Club property or adjacent areas unless part of a fireworks exhibit organized and conducted by the Club.
  • Showers are required before entering the pool.
  • Flotation devices are not permitted at the Swim Club unless being used as part of an organized class or are Coast Guard Approved. All items such as pool noodles, boogie boards, and inflatables should be left at home.
  • Running and noisy or hazardous activity will not be permitted in any of the pool areas. Pushing, dunking, extended underwater breath holding and dangerous games are strictly prohibited.
  • All persons using the pool furniture are required to cover the furniture with a towel when using suntan lotions, which can stain and damage the furniture. You are asked to return all furniture to its original locations before leaving the facility.
  • Snorkeling equipment, other than a mask, is not to be used except as part of an organized course of instruction or prior approval from management.
  • In consideration for others, radios and other audio devices may only be used with earphones. The use of speakers is not allowed.
  • All persons using the pool facilities are asked to cooperate in keeping the area clean.
  • Proper swim attire is required at ALL times (bathing suits, shorts, coverups, tank tops, flip flops, etc.). Children not yet potty trained must wear a swim diaper.
  • There will be 2 lap lanes in the pool at all times for the use of lap swimming, swim instruction, and exercise. When not in use they can be utilized for recreational swimming, however as soon as a person goes to use them for one of the three fitness reasons the lanes are to vacated until the person is done with their fitness use of it.
  • DIVING/DEEP END: The deep end/diving area of the pool is open for use according to the following guidelines:
    • Diving is only allowed in the designated deep end area, and off of the diving board.
    • Only one (1) diver/jumper on the board at a time.
    • No running on the diving board.
    • Divers/Jumpers must go straight off of the board. No diving/jumping towards the sides of the pool.
    • Divers/Jumpers must be able to swim to the side on their own without the assistance of any floatation devices or other person.
    • Only one (1) bounce before a dive. Multiple bounces not allowed.
    • Divers/Jumpers must swim to the ladders on the side of the pool to exit.
    • Divers/Jumpers may not dive until the person before them has reached the side of the pool or has exited by way of the ladder.
    • While the diving board is open there is no free swimming in the roped area.

SWIM SEASON & HOURS OF OPERATION

 

Club Management reserves the right, at their sole discretion, to close at any time during the Swim Season, based on inclement weather, facility maintenance, safety, or seasonal staffing issues that may arise.

The Club plans to operate according to the following dates and hours of operation for the 2021 Swim Season:

JUN 12 - AUG 15
 

(CORE SEASON HOURS)

Mon - Thu 10:00am 8:00pm
Friday 10:00am 8:00pm
Saturday 9:00am 9:00pm
Sunday 9:00am 8:00pm
AUG 16 - SEP 12
 

(SCHOOL HOURS)

Mon - Thu 5:30pm 8:00pm
Friday 5:30pm 9:00pm
Saturday 9:00am 9:00pm
Sunday 9:00am 8:00pm
Labor Day Weekend
 

(Holiday Hours)

SEP 4 9:00am 9:00pm
SEP 5 10:00am 9:00pm
SEP 6 9:00am 9:00pm
     
  • The Snack Bar will be open during the Swim Season, with a general schedule of Monday-Thursday, 11:00am to 7:00pm, Fridays 11am to 8pm, Saturdays 10:00am to 8:00pm, Sundays 10:00am to 7:00pm. Snack Bar hours of operation are subject to change at the sole discretion of Club Management.
  • Emergency Closure: Club Management may close the Club facilities in an emergency situation, whether the emergency is caused by breakdown of equipment, or by other causes outside of the control of Club Management. There will be no refund of prepaid dues or fees paid to Members in the instance of an emergency closure that lasts less than thirty (30) days. On the 31st day after an emergency closure where the Club facilities are unable to reopen, a prorated Membership Fee will be refunded in the amount of 75% of the daily rate for the duration of the closure.

INCLEMENT WEATHER POLICIES

The Club anticipates operating under the posted hours of operation during the Swim Season, except in cases of an emergency closure or inclement weather, as determined in the sole discretion of Club Management. As a general guideline, Club operations will be affected by the following inclement weather scenarios:

  • Thunder/Lightning: The Club policy regarding pool closure due to thunder and lightning is based on the recommendation of the National Lightning Safety Institute. At the first sound of thunder the pool will be cleared of swimmers for at least thirty (30) minutes. At the first sight of lightning the pool and pool deck will be cleared of all members and guests for at least thirty (30) minutes. The pool and pool deck will reopen when thirty minutes have passed without any sighting of lightning or sound of thunder.
  • Rain: In the absence of thunder or lightning the pool may also be cleared if rainfall becomes so intense that the bottom of the pool is not clearly visible. The pool will reopen upon rain subsiding and the bottom of the pool becoming clearly visible.
  • Temperature: In the case that the weather forecast for the high temperature does not reach or exceed 65˚, Club Management reserves the right to close or remain closed for the rest of the day and re-open, weather permitting, the following day.
  • If inclement weather forces the Club facilities to close or remain closed within 2 hours of the posted closing time, the Club facilities will remain closed for the rest of the day and re-open, weather permitting, the following business day.
  • It is recommended to follow the Club Facebook Page to stay up to date on any inclement weather, or other changes to hours of operation: Old Trail Swim Club. Members may also call the Club at (434) 823-1670 prior to visiting to confirm status of operation.
  • Summer weather is inherently capricious. Club Management will strive to provide operation updates in as timely a manner as possible, but Members are asked to allow for appropriate time to assess the conditions of Club facilities, re-open, and provide social media update following a storm’s conclusion.
  • Club Management reserves the right to make changes to the hours of operations, inclement weather policies, and access to the Club facilities in inclement weather situations at their sole discretion.
  • In the case of high winds or inclement weather, members may be asked to lower or close their umbrellas until the storm has passed.
MEMBER CHECK-IN & GATE POLICIES
 
  • - Members are required upload a photo of themselves and each household member listed on their membership when they register online. Members are encouraged to print the membership cards attached to each membership profile on their account to help expedite their check-in process. Courtesy laminating of printed membership cards will be provided upon request.
  • - When arriving at the entry gate, Members should present their membership card or a photo ID.
  • - Season Pass members may access Club facilities without any further payment. However, Daily Fee members must pay $7.00 per person, per daily visit to the Club. There is no charge for children under the age of three (3) years old.
GUEST POLICIES
 
  • - Each membership is only allowed to bring up to 5 guests at a time to the Swim Club, unless you have booked the Pavilion (see Pavilion Rental Guidelines),or unless prior arrangements have been made with Club Management.
  • - Restrictions: Maximum Number of Visits per Season: 10 times
  • - Restrictions: Guest Waiver: Must be on File at Check-in & be Signed by a Parent/Guardian if a Minor (Before Visiting the Swim Club the First Time)

 

 

LIFEGUARDING & PARENTAL/GUARDIAN RESPONSIBILITY

  • Two (2) certified lifeguards will be on duty from open to close during all Swim Season hours of operation. Lifeguards shall have the authority discipline swimmers and any and all other persons within the Club facilities within their best judgement and sole discretion consistent with the published pool rules and minimum safety standards.
  • Members are responsible for the conduct and safety of their children when utilizing the Club facilities. Unless with express permission by Club Management, or when participating in a supervised Club sponsored event, children under thirteen (13) years of age are not allowed at the Club facilities unless accompanied and supervised by an adult age 18 or older.
  • Any individual serving in the capacity of a Nanny/Au Pair where child-care services are provided to a member family will be allowed access to the Club facilities while caring for the children. The Nanny/Au Pair should be registered with Club Management and does not have personal privileges to use the Club facilities at any other time when not accompanied by the member, spouse or children, unless they apply for their own Club membership. A Member may have up to 2 registered childcare professionals that are permitted unlimited access with their family in accordance with these rules, and may be registered with payment of a $50 per person charge.
  • Wading/Baby Pool: The supervision and safeguarding of users of the wading pool area shall be the responsibility of the parents or guardians of the children using the wading pool. The lifeguards and Club Management shall not be responsible for any injury or loss related to the supervision of the wading pool area.

FOOD & BEVERAGE POLICIES

  • The Club will offer for sale a selection of food & beverage offerings from the Snack Bar during the posted hours of operation. Outside food and beverage is permitted to be brought and consumed at the Club facilities.
  • Glass objects (of any type), drinking glasses and sharp objects are not permitted.
  • Per Virginia ABC laws, ALL alcoholic beverages must be purchased through the Club, if offered for sale. No outside alcoholic beverages may be brought or consumed on Club premises. This policy will be enforced and failing to abide by the policy may result in suspension or termination of membership privileges.

LOSS/DESTRUCTION OF PERSONAL/CLUB PROPERTY, OR INSTANCES OF PERSONAL INJURY

  • The Club shall not be responsible for any loss of or damage to any personal property brought to the Club facilities. Any such personal property which may have been left in or on the Club facilities for six months or more without payment or notice may be offered for public or private sale, or may be otherwise disposed of, and the proceeds, if any, may be retained by the Club.
  • Any property or furniture belonging to the Club shall not be removed from the area in which it is placed, or from the Club’s premises, without proper written authorization. Each Member of the Club shall be liable for any property damage and/or personal injury at the Club caused by the Member, any guest or any family member.
  • Any Member, family member, guest or other person who, in any manner, makes use of or accepts the use of any apparatus, appliance, facility, privilege or service whatsoever owned, leased or operated by the Club, including but not limited to the use of Club facilities, or who engages in any contest, fame, function, exercise, competition or other activity operated, organized, arranged or sponsored by the Club, either on or off the Club’s premises, shall do so at his or her own risk. The Member and his or her family members and guests shall hold Old Trail Swim Club, LLC, its affiliates, and their respective shareholders, partners, directors, officers, members, employees, representatives, agents, and the members of the Club’s committees (collectively the “Indemnified Parties”) harmless from any and all loss, cost, claim, injury, damage or liability sustained or incurred by the individual, resulting there from and/or from any act of omission of any of the Indemnified Parties. Any Member shall have, owe, and perform the same obligation to the Club and its Directors, officers, employees, representatives and agents hereunder in respect to any such loss, cost, claim, injury, damage or liability sustained or incurred by any guest or family member of the Member.
  • Should any party bound by these Rules bring suit against any of the Indemnified Parties in connection with any event operated, organized, arranged or sponsored by the Club or on any other claim or matter in connection with membership in the Club, and fail to obtain judgment therein against any one or more of them, said party shall be liable to the prevailing Indemnified Parties for all costs and expenses incurred by them in the defense of such suit, including court costs and attorney’s fees and expenses through all appellate proceedings.

PHOTOGRAPHY RELEASE & UNDERSTANDING

  • All members, their families, and guests consent and authorize Old Trail Club (and their respective owners, directors, partners, officers, operators, employees and other agents) to copyright, use and publish any images in any format taken while utilizing club facilities or attending club events. Members understand these images may be used for a variety of purposes and may appear on the Club website, newsletter, for promotional materials or any other media now known or to be developed.
  • Members also understand that Old Trail Club or any entity authorized by Old Trail Club will use the images exclusively for Club-related purposes and not for any other commercial gain. Because anyone can download an image from the Internet or make copies from printed materials, Members also agree that Old Trail Club is not responsible for unauthorized use of the images, and are aware that they are not entitled to any compensation and that the images may appear with/without their name.

PAYMENTS & CHARGING PROCEDURES

  • All members are obligated to keep a valid approved credit card on file with the Club at all times and are responsible for any amounts that are not paid by the credit card company. If at any time the member’s fees and/or other charges are 30 days past due, the membership privileges will be suspended until the account is paid in full.
  • Cash payments will not be accepted at the entry gate or snack bar.
  • Once a credit card is securely added to a member’s customer account, and the member will have the option to make charges to their account at both the entry gate and snack bar, without having to present their credit card for payment. Member account charges are reconciled weekly, with the credit card on file will be automatically charged.

DELINQUENT ACCOUNT

  • Membership privileges and dues, fees, and charges obligations begin from the date of agreement.
  • All offerings, prices and dues are subject to change without prior notice.
  • All members are obligated to keep a valid approved credit card on file with the Club at all times and are responsible for any amounts that are not paid by the credit card company. If at any time the member’s fees and/or other charges are 30 days past due, the membership privileges will be suspended until the account is paid in full.
  • If the member’s account is delinquent, the Club may at its option take whatever action it deems necessary to effect collection, including without limitation, suspension or termination of a cardholder’s swimming privileges. If the Club commences any legal action to collect any amount owed by the member or to enforce any other liability of the member to the Club, and if judgment is obtained by the Club, the member shall also be liable for all costs and expenses of such legal action and reasonable attorneys' fees, including any fees required in connection with appellate proceedings.

CODE OF CONDUCT/DISCIPLINE

  • Members are responsible for their own conduct and for the conduct of their family members and guests. Any Member whose conduct or whose family’s or guest’s conduct shall be deemed by the Club to be likely to endanger the welfare, safety, harmony or good reputation of the Club or is otherwise improper, may be reprimanded, suspended, or expelled from the Club and have all privileges associated with the membership suspended or terminated by the Club. The Club shall be the sole judge of what constitutes improper conduct, but improper conduct will include, but is not limited to:
    • Failing to pay any amount owed to the Club in a proper and timely manner
    • Exhibiting unsatisfactory behavior, conduct or appearance
    • Treating the personnel/employees of the Club in an unreasonable, inappropriate, or abusive manner
    • Failing to abide by the Rules as set forth herein and as established by the Club from time to time for use of the Club facilities;
    • Acting in a manner incompatible with the standard of conduct of the existing membership or which would likely injure the reputation of the Club
    • Failing to refrain from any other conduct determined from time to time by the Club as grounds for suspension or termination of membership.
    • Intentionally destroying, damaging or removing Club property
  • Any Member deemed guilty of improper conduct shall be notified by the Club and be given an opportunity to meet with Club Management to discuss the offense and discipline. Notwithstanding the foregoing, the Club Management may, without notice and without a meeting, immediately suspend some or all privileges associated with a membership, if in the sole discretion of Club Management, the Member’s continued presence at the Club presents a safety or liability risk.