PAVILION RENTALS & PRIVATE EVENTS

The covered Pavilion may be reserved for group gatherings and celebrations with payment of an associated rentalb fees. Private Event reservations of the entire swim facility are permitted on a case by case basis and inquiries should be sent to social@oldtrailclub.com.

 

PAVILION RENTAL GUIDELINES & RATES AS THEY ARE NOW STRUCTURED DIFFERENTLY THAN IN YEARS PAST

PAVILION RENTAL GUIDELINES & RATES
GUIDELINES ARE BASED ON GROUP SIZES
< 15 People: $200 + $25/Extra Hour
  • 24 Hours' Notice
  • 3-Hour Minimum which includes the setup & tear down (Due with Booking)
  • Maximum: 15 people total whether they are swimming or not (all non-members must have a Guest Form signed by a legal guardian on file at the front desk)
  • Guestlist due before the start of the rental
  • Renting member must be at least 18 years of age and resent for the entire rental time
  • Once the party time is over everone from the party must leave or the booking member will be responsible for the appropriate usage fee for each person who stays

> 15 People & < 30 People: $275/Hour +$40/Extra Hour
  • 24 Hours' Notice
  • 3-Hour Minimum which includes the setup & tear down (Due with Booking)
  • Maximum: 15 people total whether they are swimming or not (all non-members must have a Guest Form signed by a legal guardian on file at the front desk)
  • Guestlist due before the start of the rental
  • Renting member must be at least 18 years of age and resent for the entire rental time
  • Once the party time is over everone from the party must leave or the booking member will be responsible for the appropriate usage fee for each person who stays

> 30 People: For Pricing Email social@oldtrailclub.com
FOOD & BEVERAGE POLICIES
GUIDELINES APPLY AT ALL TIMES
  • The Snack Shack will be open and available during the posted hours of operation with its full menu available
  • Outside food and beverage is permitted to be brought and consumed at the Swim Club facilities
  • No glass objects of any kind, including drink glasses, are allowed in the Swim Club
  • No sharp objects of any kind are allowed in the Swim Club
  • Per Virginia ABC laws, ALL alcoholic beverages must be purchased through the Swim Club. Under NO circumstances can outside alcoholic beverages be brought or consumed on Swim Club premises
  • Catering services inquiries for Restoration Restaurant, call (434) 823-1841

**Failing to abide by the policy may result in suspension or termination of membership privileges.**


 

 

 

 

 

 

*Club Management reserves the right to refuse entry to large groups that have not provided proper notice.*

  • The rental space MUST be left in the same condition that it was prior to the rental period. Any excessive cleanup efforts resulting from the rental will result in a $100 charge to the renting member's account.
  • All guests attending the party must wear a bracelet provided to them by the Club during their entire visit. If a guest has been found to have purposely taken off the bracelet the sponsoring member will be charged the guest rate, and the incident is considered a violation of the Clubs Code of Conduct for the sponsoring member.
  • ALL alcoholic beverages must be purchased from Old Trail Swim Club.